Plan your Williams College travel

Parents, families and visiting friends

Friends & Family Weekend

October 23–25, 2026

Arrange the airport leg and the local part of your visit together. Include your lodging address, the number of travelers and the times you need to reach campus. If you are staying outside Williamstown, give the full address rather than only the hotel name. For a round trip, send both flights and your preferred return pickup time so each leg can be reviewed.

• Arrival and departure flight details
• Hotel or inn address
• Passenger count and luggage
• Any campus or dinner stops

Official dates: Friends & Family Weekend

Students and parents arranging travel home

Thanksgiving break travel

November 25–29, 2026

Start with the student's actual departure plans, then work back from the airline's check-in guidance. Share the flight number, departure airport, campus pickup location and whether checked bags are involved. Request the return ride at the same time, even if the arrival details are still being finalized. Tell us when the passenger and the person paying or coordinating are different people.

• Campus pickup address
• Flight number and scheduled departure
• Outbound and return dates
• Student and booking contact details

Official dates: Williams academic calendar

Students leaving after exams or returning for Winter Study

December departures and Winter Study return

Classes end December 11; final exams run December 12–21, 2026. Housing closes December 22 at noon. Winter housing opens January 4, 2027 at 9 a.m.

Your final exam time determines when you can leave; the end of classes alone does not. Confirm exam commitments and your housing deadline before purchasing flights. For the January return, coordinate the campus arrival with the student's permitted housing access. Mention large suitcases, boxes or additional stops in the request so vehicle suitability and the route can be discussed.

• Last required exam or assignment
• Approved housing departure or arrival
• Luggage and boxes
• Return flight and arrival terminal

Official dates: Williams academic calendar · Williams housing calendar

Students returning for the spring term

Spring semester arrivals

Spring housing opens February 2, 2027 at 9 a.m.; classes begin February 3.

Use the student's housing permission when choosing an arrival flight. Provide the destination residence or street address, a reachable passenger phone number and the flight information. If a parent is submitting the request, include the student's contact separately so pickup messages reach the traveler.

• Permitted campus arrival date
• Flight and terminal
• Residence or street address
• Passenger phone number

Official dates: Williams academic calendar · Williams housing calendar

Students traveling during spring break

Spring break airport travel

March 20–April 4, 2027

Plan both ends of the break: the ride from campus to your departure airport and the ride back after your return flight. Send each date, flight number and passenger count. If friends want to travel together, list the full group and everyone's luggage rather than assuming a shared vehicle will fit. We will review the request and confirm whether the planned trip can be accommodated.

• Outbound and return flights
• Total group size
• Luggage for every passenger
• Pickup and drop-off addresses

Official dates: Williams housing calendar

Students leaving after spring exams

End-of-term departures and move-out

Classes end May 14; final exams run May 15–24, 2027. Regular spring housing closes May 25 at noon.

A move-out trip can involve more than an ordinary airport transfer. Describe all luggage, boxes and storage stops, along with your exam schedule and housing deadline. Include the airport or final destination and the people traveling. Send these details before making assumptions about capacity; the vehicle and luggage arrangement will be confirmed with the quote.

• Last required exam
• Housing departure deadline
• Boxes, suitcases and storage stops
• Destination and passenger count

Official dates: Williams academic calendar · Williams housing calendar

Graduating students, family guests and alumni

Commencement and alumni reunion visits

Class Day: June 5, 2027. Commencement: June 6. Alumni Reunions: June 10–13.

Plan the airport transfer around the events you intend to attend and the address where you will stay. Send the full party size, luggage and all requested stops. A graduating student's move-out and a family's hotel-to-airport ride may need different pickup arrangements. Check the official event schedule before selecting a departure flight; ceremony times for 2027 have not been verified in this guide.

• Events you plan to attend
• Hotel or residence addresses
• Family and graduate travel needs
• Return flights and luggage

Official dates: Williams academic calendar

Move-in planning for the next academic year

Before arranging next year's arrival, check the official housing calendar for your student's group. First-year, returning, international, transfer and early-arrival students may have different permissions. We have not verified fall 2027 move-in dates, so they are not published here. Once your arrival window is confirmed, send your flight, passenger count, luggage and campus destination.

Official dates: Williams housing calendar

Choose your airport or station connection

Safety First Transports LLC is an independent transportation business. This guide does not imply a Williams College partnership or endorsement.

Sending a request does not reserve a ride. Availability, the fare and pickup arrangements must be agreed before your trip is confirmed.